Retail Specialists, LLC is looking for an experienced Property Manager in its Birmingham, AL office. The Property Manager will report to the Director of Property Management along with the Property Controller. The Manager will be responsible for the day-to-day operations of a growing commercial real estate portfolio managed by Retail Specialists.

Responsibilities:

Primary Contact for Tenants – Facilitating tenant requests and handling any property related issues
Emergency Contact – Property Manager along with the Director of Maintenance will be the first person to be contacted regarding emergencies at any of the managed properties
Tenant Lease Compliance – Ensure tenant compliance with lease documents including signage approvals, preparation of default notices, etc.
Primary contact for all property related vendor relationships
Regular inspections of all areas of the managed properties in order to make sure the properties are being well maintained
Property Light Inspections when applicable
Monitoring tenant build out progress, landlord work, and TIA reimbursement
Property Operating and Capital Budgets – Work with Director of Property Management, Director of Property Maintenance, and Property Controller to assist in the preparation of annual operating budgets
Monitoring Property Operating Expenses– Work closely with the Director of Maintenance to confirm we are performing in accordance with the budget
Vendor and Service Provider Invoice Approval – All invoices for work completed at properties by vendors and service providers must be approved by the Property Manager
Risk Management / Insurance Claims – Work with insurance agents and carriers to minimize potential liability risks at properties and confirm ADA compliance. Assist in processing insurance claims at properties
Delivery and Surrender of Tenant Premises – Deliver tenant spaces at the time of lease execution and complete walk throughs upon lease expiration
Facilitate maintenance requests from tenants and respond accordingly
Obtain bids/proposals from vendors as it relates to routine service and property capital items
Prepare and negotiate service contracts with all new vendors and providers and confirm these are up to date on an annual basis
Confirm vendor and tenant insurance compliance
Maintain up to date records for property inspections as it relates to fire, fire sprinkler, backflow, etc.
Assist Property Controller with the timely completion of CAM reconciliations
Maintain communication with both ownership and the leasing team regarding new leases, renewals, and amendments
Facilitate property transitions alongside the property management coordinator
Coordinates Tenant Estoppel & SNDA with Accounting Department

Experience and Eligibility Qualifications:

3-5+ years of real estate property management or related experience
Yardi or related experience
Bachelor’s Degree
Communication proficiencies
Problem solving and analysis
Teamwork orientation
Time management skills
Financial acumen

Retail Specialists

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