Job Summary: The Facilities Coordinator will play a crucial role in the daily operations of our commercial properties. This position requires a proactive, detail-oriented individual who can manage multiple tasks, coordinate with various stakeholders, and ensure that all facilities are maintained to the highest standards.

Duties & Responsibilities:

Maintenance and Repairs:

Coordinate and oversee routine maintenance and repairs of building systems, including HVAC, plumbing, electrical, and general building upkeep.
Schedule and supervise contractors and vendors to ensure timely completion of work.
Perform regular inspections to identify issues and address them promptly.

Tenant Services:

Act as the primary point of contact for tenant service requests, ensuring timely and effective resolution.
Maintain positive relationships with tenants by addressing their concerns and providing exceptional customer service.

Safety and Compliance:

Ensure all properties comply with local, state, and federal regulations, including health and safety standards.
Develop and implement safety protocols and emergency response plans.
Conduct regular safety audits and drills.

Budget Management:

Assist in the preparation and management of the facilities budget.
Track expenses and ensure cost-effective management of resources.
Provide input on capital improvement projects and long-term maintenance planning.

Vendor Management:

Establish and maintain relationships with vendors and service providers.
Negotiate contracts and agreements to secure the best terms and conditions.
Monitor vendor performance to ensure quality service delivery.

Administrative Tasks:

Maintain accurate records of maintenance activities, service requests, and inspections.
Prepare reports and documentation as required by management.
Assist with other administrative tasks as needed.

Maintenance Technician Responsibilities

Accompany and supervise vendors on any in-unit or common area service requests and ensure items are completed on scheduled
Leave commercial space clean and tidy during work and after completing
Complete tasks in accordance with schedule
Monitor routine maintenance items such as area light bulbs, heating/cooling, paint, trash, etc.
Maintain building equipment (BMS)

Skills, Education & Experience:

High School diploma or equivalent required.
Minimum of 3 years of experience in facilities management, property management, or a related role, preferably within commercial real estate.
Strong knowledge of building systems, maintenance procedures, and safety regulations.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks and prioritize effectively.
Proficiency in Microsoft Office Suite and facilities management software.
Strong problem-solving skills and attention to detail.

Commitment to Diversity Equity and Inclusion:

We believe that diversity and inclusion among our teammates are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

Samuels & Associates

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Facilities Coordinator