Job Summary: The Facilities Coordinator will play a crucial role in the daily operations of our commercial properties. This position requires a proactive, detail-oriented individual who can manage multiple tasks, coordinate with various stakeholders, and ensure that all facilities are maintained to the highest standards.
Duties & Responsibilities:
Maintenance and Repairs:
- Coordinate and oversee routine maintenance and repairs of building systems, including HVAC, plumbing, electrical, and general building upkeep.
- Schedule and supervise contractors and vendors to ensure timely completion of work.
- Perform regular inspections to identify issues and address them promptly.
Tenant Services:
- Act as the primary point of contact for tenant service requests, ensuring timely and effective resolution.
- Maintain positive relationships with tenants by addressing their concerns and providing exceptional customer service.
Safety and Compliance:
- Ensure all properties comply with local, state, and federal regulations, including health and safety standards.
- Develop and implement safety protocols and emergency response plans.
- Conduct regular safety audits and drills.
Budget Management:
- Assist in the preparation and management of the facilities budget.
- Track expenses and ensure cost-effective management of resources.
- Provide input on capital improvement projects and long-term maintenance planning.
Vendor Management:
- Establish and maintain relationships with vendors and service providers.
- Negotiate contracts and agreements to secure the best terms and conditions.
- Monitor vendor performance to ensure quality service delivery.
Administrative Tasks:
- Maintain accurate records of maintenance activities, service requests, and inspections.
- Prepare reports and documentation as required by management.
- Assist with other administrative tasks as needed.
Maintenance Technician Responsibilities
- Accompany and supervise vendors on any in-unit or common area service requests and ensure items are completed on scheduled
- Leave commercial space clean and tidy during work and after completing
- Complete tasks in accordance with schedule
- Monitor routine maintenance items such as area light bulbs, heating/cooling, paint, trash, etc.
- Maintain building equipment (BMS)
Skills, Education & Experience:
- High School diploma or equivalent required.
- Minimum of 3 years of experience in facilities management, property management, or a related role, preferably within commercial real estate.
- Strong knowledge of building systems, maintenance procedures, and safety regulations.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and prioritize effectively.
- Proficiency in Microsoft Office Suite and facilities management software.
- Strong problem-solving skills and attention to detail.
Commitment to Diversity Equity and Inclusion:
We believe that diversity and inclusion among our teammates are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
