Facilities Manager

Classification: Exempt

Reports To: Finance Director

Job Summary:

The Facilities Manager oversees all aspects of building functions and guarantees the

safety and functionality of all facilities. Duties include corresponding with staff and

contractors, planning maintenance work, maintaining records, and supervising

facilities staff. Our ideal candidate is well-versed in corporate facilities management

processes and exhibits high multitasking and organizational abilities.

Supervisory Responsibilities: Yes

Duties/Responsibilities:

• Responsible for managing and maintaining approximately 100,000 sq. ft. of

corporate office space located in our two physical locations in Atlanta,

Georgia and Birmingham, Alabama.

• Oversee the day-to-day property and building maintenance and upkeep of

the corporate facility.

• Manage vendor relations, including reviewing and approving invoices for the

facilities and office equipment services.

• Manage building access system including adding, deleting, and maintaining

employee access records and issuing electronic access devices.

• Ensure the interior and exterior of the office buildings are appropriately

managed and maintained. This includes, but is not limited to duties such as,

performing regular inspections of the building and providing a monthly

inspection report, scheduling, and overseeing any necessary maintenance,

scheduling required inspections, and keeping up with all COH building

requirements.

• Manage and oversee all internal office moves. Coordinate and oversee of all

construction and remodel projects.

• Responsible for responding to and handing building emergencies during

business hours and after hours on an as-needed basis.

• Supervise the facilities maintenance personnel.

• Supervise and manage the staff and performance of the Firm’s outsourced

copy and mailroom services.

• Maintain all major office equipment such as copiers, postage machine, ice

makers, etc. (excluding printers and scanners), including scheduling and

overseeing any necessary service calls, ordering necessary supplies, and

negotiating rental and maintenance contracts.

• Oversee office company supply inventory and place orders when necessary.• Work with firm’s financial officer to develop and implement corporate-wide

cost reduction programs.

• Oversee all tenant improvement projects, including all building capital

improvement projects.

• Manage building security protocols and external vendors.

• Manage and facilitate fire and other safety drills.

• Responsible for the Corporate Facilities annual budgets.

• Oversee firm’s off-site records repository (GRM) and associated systems;

including sending boxes off-site and submitting requests to retrieve boxes.

• As part of the onboarding process meet with all new hires to discuss facilities

and associated services

Education and Experience:

• Three to five years of on-site facilities management experience preferred;

experience in a law firm or professional services environment preferred.

• Build good working relationships with staff.

• Exemplary customer service skills are required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• While performing the duties of this job, the employee is regularly required to

talk or hear. The employee frequently is required to stand; walk; use hands

to finger, handle or feel; and reach with hands and arms.

• Must be able to bend, lift, stretch, climb, and crawl to maintain equipment

and building.

• Must be able to access and navigate all areas of the facility.

• Must be able to lift up to 20 pounds occasionally.

Position Type/Expected Hours of Work:

• Full-time, in-office, position with a 40-hour work week.

• Workdays are Monday through Friday between the hours of 8:00 a.m. to

5:00 p.m.

• Occasional evening and weekend work may be required as job duties

demand.

Travel:

• Travel is required periodically. The firm currently maintains offices in Atlanta,

Georgia and in Birmingham, Alabama. Occasional travel to the Birmingham

office may be required. Travel reimbursement at the IRS mileage rate to

non-home site is provided

Swift, Currie, McGhee & Hiers

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