We are seeking an Executive Assistant to provide high-level administrative support in Albany, NY. this is a full-time position Monday-Friday 9:00 AM - 5:00 PM.

Job Duties

Must provide high level administrative support by conducting research and preparing statistical reports.
Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, schedule meetings and organization/reconciliation of travel for Executives.
Knowledge of office administration and management; proper grammar, punctuation, and spelling.
Business communications and ability to take notes is necessary.
Maintain office supply inventory.
Manage confidentiality and proper filing of sensitive matters.
Answer and manage phone calls, screen and direct call to the appropriate staff.
Preform special assignments, studies and routine administrative functions as specifically directed.
Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely respond.
perform related duties as required.

Qualifications

Bachelor's degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills

Vanguard Staffing

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Executive Assistant