A D.C. Law Firm is seeking a Meetings & Events Assistant to join their team on a temp-to-hire basis. Under the general guidance of the Director of Training & Events, the Meetings & Events Assistant will be responsible for helping to coordinate the full lifecycle of the Firm’s training programs to include planning, production, and execution for webinars, workshops, and off-sites events as well as assisting with other client-related events. The hours are 9:00am - 5:30pm (overtime may be required).
Status: Temp-to-Hire
Salary: 55,000.00-75,000.00 DOE
Duties and Responsibilities:
Serve as Event Lead for the planning and execution of event logistics including:
- Event timelines and checklists;
- Track payments and follow up with unpaid registrants;
- Speaker coordination and technical support;
- Ensure correct number of polls, enter into Zoom, and track timing for CPE credit;
- Continuing education credit coordination;
- Proofreading and producing slides, nametags, handouts, and other materials;
- Room block management;
- Food & Beverage selections and review Banquet Event Orders;
- Attendee communications, including registration/RSVPs, dietary restrictions and special needs, and LMS messaging;
- Function space allocation and room set-ups, AV equipment;
- Packing and shipping of materials;
- On-site set-up;
- Virtual and in person event host and technical lead;
- Send preliminary survey results to speakers within one business day; and
- Post-event attendee follow-up.
- Recommend, order and maintain Firm’s promotional giveaways (SWAG).
- Assist Client Services Coordinator with event registration, payment, and other
- customer inquiries.
- Maintain a detailed electronic filing system for all Training Department events.
- Create and maintain event summaries for all trainings and trade conferences along with final expenses.
- Review and summarize post-event attendee evaluations for all webinars, workshops, and offsite events.
- Assist in updating and maintaining email campaign lists in Constant Contact; development of prospects lists.
- Review and suggest marketing lists for email campaigns.
- Build courses in the LMS as needed.
- Participate in team strategy sessions regarding programming and scheduling.
- Other duties as assigned.
Job Requirements:
- Bachelor’s degree in Marketing, Business, Hospitality, Communications or a related field required.
- Minimum 1-3 years of marketing experience, preferably in professional services.
- Experience with event/meeting planning or customer service preferred.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
- Experience with Adobe Suite (Illustrator and PhotoShop) is a plus.
- Ability to work independently as well as on a team.
- Excellent attention to detail.
- Strong oral and written communication skills.
- Ability to multi-task in a fast-paced environment with shifting priorities and deadlines
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
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