A JAB Recruitment client is seeking a Senior Corporate Paralegal to add to their Houston based Team.
PLEASE NOTE:
- Must be authorized to work in the US indefinitely without present or future need for visa sponsorship.
- No visa sponsorship available
- Local candidates preferred
- No C2C
Responsibilities:
- Assist with maintenance and administration of all subsidiaries of the Company (domestic and international), ensuring compliance with statutory and regulatory requirements and coordinating statutory compliance and governance reviews.
- Subsidiary board meeting support (including attendance and minuting).
- Documenting decisions made by the subsidiaries, including resolutions, powers of attorney, certificates of secretary, certificates of incumbency, review and index minutes of company, subsidiary board meetings, annual meetings and registration of branches.
- Responsible for maintaining corporate registrations and agents.
- Maintain and update confidential legal filing system with ability to quickly retrieve information from files when needed.
- Assist company personnel with information or other data from legal department and assist auditors, outside counsel and others as required with information from corporate and legal files and minute books.
- Discretely handle confidential information and maintain complete confidentiality at all times.
- Act as a liaison with other departments, including senior management team, department heads, facility directors, and other corporate staff, to provide legal documents and agreements and to obtain from/furnish to government agencies information, data and forms. Acts as liaison with outside counsel, agencies, political entities, including outside the United States.
- Review outside counsel invoices and process internally for payment.
- Originate correspondence in connection with assigned work and with other matters as requested.
- Transactional, Project and Public Reporting Support - provide transactional and specified project support including due diligence, closings, drafting ancillary corporate documents for review by counsel, etc.
- Provide some administrative support to legal department.
- Performs other related tasks, as assigned.
Essential Knowledge, Skills & Experience:
- Strong company secretarial experience required, including international experience.
- Excellent attention to detail and organizational skills, and a high level of independent problem-solving abilities are essential.
- Able to establish own priorities and meet deadlines.
- Extensive knowledge of corporate secretarial, governance and administrative procedures.
- Excellent communication skills with the ability to meaningfully discuss technical concepts and information clearly and meaningfully.
- Strong IT skills, fluent in use of MS Office products, and a background or interest in the application of new technologies to improve workflow, process and productivity
- Sound judgement, and the ability to balance risk management and commercial pragmatism
- Open and collaborative working style, both within the local and global teams and when advising internal clients
- Thinks commercially and pragmatically to solve problems
- Agile and adaptable to changing project conditions, is comfortable in situations that may be ambiguous or where all the relevant information isn’t available
- Experience of working collaboratively in multicultural teams, and possibly in remote teams spread across different countries
- Mature approach, with a calm manner
Desired:
- Preferred experience in similar role at a top law firm or in-house secretariat team.
- Superior command of the English language (and legal terminology), both written and spoken. Bilingual skill a plus.
Minimum Requirements:
- Bachelor's degree from an accredited program.
- Previous experience working in a legal secretary / paralegal capacity.
The ideal candidate will be able to pass a pre-employment background check and drug screen.
