Contracts and Administrative Operations Specialist
W2 Contract
Salary Range: $83,200 - $124,800 per year
Location: Redwood City, CA - Hybrid Role
Job Summary:
As a key member of our dynamic Medical Affairs team, reporting to the Director of Medical Affairs Operations, you will assist several diverse business functions with purchasing system processes.
Duties and Responsibilities:
- Manage and track Medical Affairs activities.
- Execute agreements with Medical Affair's suppliers, including consulting agreements, service agreements, and statements of work across the team.
- Ensure compliance with internal policies throughout the contract lifecycle.
- Maintain a centralized database for tracking contract status.
- Archive and maintain document repositories as relevant per process requirements.
- Provide comprehensive support to the Medical Affairs team, including scheduling meetings and preparing documentation.
- Manage and maintain communications with stakeholders in a proactive and timely manner.
Requirements and Qualifications:
- Bachelor's degree and 1-3 years of experience in a relevant administrative role (procurement, contract management, purchasing departments) in the pharmaceutical industry.
- Proven experience in contract administration or a similar role
- Strong interpersonal and communication skills to interact daily with diverse cross-functional stakeholders
- Must have excellent organizational skills, be detail-minded, be results-oriented, and be driven to complete projects on time with high quality.
- Must be a self-starter who can function independently in a fluid environment under tight timelines.
- Advanced capability with MS Office software (Excel and Word), contract management software applications, Coupa, and Smartsheets
Desired Skills and Experience
Procurement, contract management, purchasing, pharmaceutical, Excel, Word, Coupa, Smartsheets
Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.
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