Administrative Assistant
Scott Humphrey has partnered with a manufacturing company in the Houston area to assist in finding an Administrative Assistant who will provide essential support to our project management and office teams, ensuring smooth day-to-day operations.
Responsibilities:
- Answer phone calls, direct inquiries, manage office supplies, and schedule meetings and appointments.
- Prepare, format, and proofread correspondence, reports, and project documentation; maintain organized filing systems.
- Assist project managers with tracking progress, preparing status reports, and coordinating communication between teams and clients.
- Process invoices, purchase orders, and expense reports; assist with payroll and expense reconciliation.
- Maintain positive relationships, handle inquiries, and assist with onboarding new vendors and subcontractors.
- Ensure adherence to company policies and industry regulations; assist with safety documentation.
Requirements:
- High school diploma or equivalent required; Associate’s degree in Business Administration or related field preferred.
- Proven experience as an administrative assistant, preferably in the construction/ manufacturing industry.
- Proficiency in Microsoft Office Suite; strong organizational and multitasking abilities; excellent communication and problem-solving skills.
- Familiarity with construction/ manufacturingterminology and project management processes is a plus; ability to handle confidential information with discretion.
About Scott Humphrey
We are a national recruitment practice specializing in Construction, Real Estate, Legal, Pharma/Med Device, Digital Marketing, Creative, & Shared Services recruitment. We focus on establishing mutually beneficial partnerships with industry leaders through consistent delivery of top talent in this candidate-driven market.
We understand the challenges our candidates and clients face when working with firms lacking the agility to adapt to their partner's needs. Our goal at SH is to fill that gap by offering unique tailored solutions to each of our partners regardless of title or company size.