D3 Search is actively recruiting a Senior Legal Executive Assistant for a respected full-service international law practice located in Los Angeles, CA (90067).
Position Title:
Snr. Legal Executive Assistant
- Note: 7+ years of legal executive assistant experience supporting a Managing Partner is REQUIRED.
Location/Map:
Los Angeles, CA (90067)
Employment Status:
Full-time | direct hire employment opportunity. Non-exempt status.
Employer Work Model:
Flexible 3/2 hybrid work model (3 onsite & 2 remote).
Position Summary:
Prominent international multi-service law practice with approximately 450 attorneys in eight (8) offices seeks a Snr. Legal Executive Assistant who will be responsible for the day-to-day administrative support for firm’s Co-Chair, based in the Los Angeles Office. Responsibilities include administrative tasks, coordination of meetings, travel and special projects. The Snr. Legal Executive Assistant will also have knowledge of firm policies and procedures and familiarity with the management teams and various legal departments within the firm.
Responsibilities:
- Provide dedicated support to the Firm's Co-Chair, proactively manage dynamic calendars, detailed travel arrangements, complex itineraries and comprehensive agendas
- Coordinate the scheduling of meetings and provide support, e.g. draft agendas, create presentations, provide advance details to internal and external attendees, attended meetings, and recorded minutes
- Liaise with other members of the management team and their assistants, follow up on action items.
- General administration including answering and directing phone calls, filing and printing.
- Track expenses according to itineraries, create and editing of expense reports and invoices.
- Data and time entry utilizing various software applications and/or transcription of analog or digital dictation.
- Document production and editing utilizing Windows, Microsoft Office (Word, Excel and PowerPoint), Microsoft Outlook, Litera Change Pro, Adobe Acrobat, and similar software
- Prepare legal documents and correspondence.
- File correspondence and legal documents in office filing system and document management system as required.
- Proficient proofreading, redlining, and editing of documents prepared by assigned attorneys. Must ensure accuracy, comprehension, and overall grammar and punctuation.
- Work with attorneys to open all new clients/matters.
- Process billing, time entry, and expense reimbursements via internal accounting systems.
- Review, route and prioritize incoming mail.
Requirements:
- 7+ years of providing executive level support to C-Suite executives.
- Highly organized and able to manage sensitive correspondences, draft professional and confidential responses and safeguard highly sensitive information
- Proficient in iManage, Chrome River, MS Office, and or similar systems.
- Proficient knowledge of various HP and Xerox printers, color printers and scanners.
- Ability to work through complex document markups and instructions in a timely manner.
- Ability to juggle various assignments simultaneously.
- Flexibility to work overtime or change shift to accommodate Firm needs.
Salary/Compensation/Benefits:
Starting salary is 130K+ (DOE/DOQ). Full health benefits package, generous PTO, hybrid 3/2 work model, paid parking onsite, yearly review, annual salary increases and bonuses, etc.
If qualified and interested in this active/open Snr. Legal Executive Assistant role with this well-respected international law practice situated in Los Angeles, CA (90067), and you meet the above qualifications/requirements, please contact the following D3 rep.:
Domenic Ferrante | D3 Search
📬domenic@d3search.com | 📞 213-785-2485
📡 www.d3search.com
D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
