Position Summary
This position provides high level executive and administrative support for the Chief Financial Officer & Chief Commercial Officer. The executive assistant is accountable for performing clerical, administrative and general office duties including but not limited to PowerPoint presentations, correspondence, file and record maintenance. Exercises independent judgment and discretion in managing priorities, projects and levels of information access. Works with all levels of the organization as well as outside business relationships and is privy to highly confidential and time-sensitive information. This position operates in a dynamic environment that includes routine day-to-day tasks and unscheduled duties due to changing priorities.
Duties and Responsibilities
Provide executive administrative support to the CFO, CCO and their respective teams as needed.
Executive and administrative support includes:
Prepare, compose and initiate correspondence, memoranda, presentation material, press releases and reports
Organize and prioritize workload to meet deadlines for the executives
Prepare PowerPoint presentations
Answer and screen telephone calls, take messages, provide information or redirect calls as appropriate
Receive and direct visitors
Schedule and maintain calendar appointments, meetings, and travel itineraries
Arrange meetings, conferences and conference calls
Organize and maintain business records, files, documentation, etc. and manage retention in accordance with company policy
Prepare business expense reconciliation and expense reports for executives
Organize and arrange commercial travel and transportation
Maintain confidentiality of all information
Competencies/Skills Required
Minimum 5 years of relevant executive assistance experience in a professional office setting
Ability to multi-task and work under pressure on multiple assignments
Ability to handle confidential matters
Strong writing, proofreading and editing skills with strong attention to detail
Must possess excellent interpersonal and organizational skills
Must be reliable, flexible, responsible and thorough
Expert in Microsoft office suite
Education/Experience Required
Associates degree required
Bachelor’s degree from an accredited university preferred
Work Schedule
Anticipated hours are:
Monday – Friday 8:00 am - 5:00 pm
Occasional overtime required
Occasional travel may be required
