Assistant Property Manager
Salary: $70,000 - $72,000
Schedule: M - F, 8am - 5pm
Property: Class A Medical Office, approximately 171,000 sq. ft.
**MUST HAVE COMMERCIAL REAL ESTATE EXPERIENCE, MEDICAL OFFICE PREFERRED**
Essential Duties & Responsibilities:
· Develops and maintains positive relationships with tenants, vendors and contractors
· Manages accounts payable/receivable for each property, to include coding of invoices and entry into accounting system
· Receives tenant calls/ enters service requests in to work order system and dispatches to the building engineers
· Assists Property Manager with the bid process of contracted services
· Prepares commencement notices and rent commencement letters
· Assists the Property Manager in preparing the annual budget and escalations, CAM, Tax, and Insurance billings to tenants
· Responsible for rent collections
· Conducts property inspections and ensures that all physical aspects of the property are at all times fully functional and maintained in an attractive condition
· Updates and prepares monthly rent roll reports
· Assists in supervising capital improvements projects
· Prepares annual CAM billings and assists with prior year true-up
· Manages all lease administration and rent roll accuracy
· Reviews monthly variance reports, tenant ledgers & aged-receivable detail
· Manages property risk effectively by communicating incidents and potential liabilities
Required Skills
· Previous Commercial Property Management experience, required
· Working knowledge of commercial office building leases
· Strong working knowledge of the MS Office suite
· Excellent verbal, written, communication and interpersonal skills
· Excellent organizational and time management skills, including proficiency in evaluating and prioritizing issues
· Strong attention to detail
· Ability to work well under pressure and against tight deadlines
· Effective at multi-tasking
· Experience with Yardi, PM 2000, or similar property management / accounting software program, a plus++
· Experience with managing facilities-related personnel, particularly in the field of commercial property maintenance and janitorial responsibilities
Education & Experience
· High School Diploma, required, Associates Degree preferred
· Minimum of one to two years of commercial property management experience required.
· Professional Characteristics
· Highly Organized and able to complete tasks and meet deadlines as required, weekly, monthly
· Honest, conscientious, courteous, professional and diplomatic
· Ability to work effectively with executive-level management
· Creative and effective problem solver
· Ability to work effectively in fast-paced environment as a team player
· Motivated, with the ability to adapt quickly to changes
