We are looking for a dedicated and highly capable Office Administrator to join our client’s team, a respected Chicago-based financial services firm, in their Kalamazoo office. In this role, your experience and attention to detail will be invaluable in keeping the office functioning smoothly and in a welcoming, organized space. You'll play a key part in supporting financial record-keeping, coordinating events, and fostering a positive office environment. This position is vital to maintaining the rhythm of day-to-day operations, and your warm, approachable demeanor will help create a workplace where everyone feels supported and empowered.
Responsibilities
- Oversee daily office operations, ensuring the office is running smoothly and efficiently.
- Maintain financial records and assist with basic accounting tasks.
- Plan and coordinate company events, meetings, and other functions.
- Ensure the office remains organized, neat, and tidy at all times.
- Manage office supplies and inventory, ordering as necessary.
- Serve as a point of contact for internal staff and external vendors.
- Handle various administrative tasks, such as filing, scheduling, and correspondence.
- Support ad hoc projects as necessary.
Ideal Experience
- Bachelor’s degree in Business Administration or a related field.
- At least 5 years of experience in office administration or management.
- Strong organizational and multitasking skills.
- Familiarity with financial record keeping and event planning.
- Excellent communication and interpersonal skills.
- Proactive, with the ability to anticipate office needs and take initiative.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
