Executive Assistant
The Executive Assistant/ Program Analyst will be supporting the administrative functions and program analysis activities. This role requires an individual with strong initiative, intelligence, and the ability to be a self-starter. The successful candidate will manage a broad range of tasks from executive assistance to program analysis, ensuring the smooth operation and successful execution of divisional goals.
Duties & Responsibilities:
- Administrative Support:
- Provide high-level administrative support to the Division leadership and team
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Prepare and edit correspondence, communications, presentations, and other documents
- Handle confidential and sensitive information with discretion
- Program Analysis:
- Conduct research and data analysis to support program planning and decision-making
- Monitor program metrics and performance indicators to ensure alignment with strategic goals
- Prepare comprehensive reports and presentations on program outcomes and recommendations
- Collaborate with cross-functional teams to gather and analyze data relevant to program objectives
- Project Coordination:
- Plan, coordinate, and oversee smaller projects to ensure they are completed on time and within budget
- Track project progress, identify risks, and develop mitigation strategies
- Create detailed project plans, timelines, and status reports
- Support strategic initiatives, activities, and projects to successful completion
- Process Improvement:
- Identify opportunities for process improvements and efficiencies within the division
- Develop and implement new administrative systems and procedures
- Provide training and support to team members on new processes and tools
- Communication and Coordination:
- Act as a liaison between the Division Director, team members, and external stakeholders
- Facilitate effective communication within the division and across departments
- Organize and coordinate team meetings, events, and offsite activities
- Other duties may be assigned
Qualifications:
- Preferred: Bachelor’s degree in Business Administration, Program Analysis, or a related field
- Minimum of 3-5 years of experience in an administrative, program analysis, or similar role
- Consumer Product Goods industry experience preferred
- Proven ability to manage multiple tasks and projects simultaneously
- Strong organizational, analytical, and problem-solving skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and analysis tools
- Ability to work independently and take initiative in a fast-paced environment, with a contagious positive, can-do attitude
- Detail-oriented and ability to work across many different workstreams
- Learns quickly and can assimilate large amounts of information and make good decisions to result in a positive outcome
- High level of discretion and confidentiality
Pay: $75k-$100k DOE
