Our client, a law firm based in NYC, is looking to add a Facilities and Office Services Coordinator to their dynamic team! Their ideal candidate has a team-oriented attitude, the ability to multi-task, effective communication, attention to detail, and good organizational skills.
Rate: $20-23 hour, converting to 50k.
Responsibilities:
Assist the facilities team in various capacities including:
- Ensuring kitchens are stocked with supplies and maintained in a tidy manner
- Assisting with the coordination of office and workstation set up and moves for firm attorneys and staff
- Assisting with setup and cleanup of meetings and special events (including food/beverage) in conference rooms and office event space
- Registering visitors with building security
- Handling conference room and private office reservation requests
- Ad-hoc facilities and office support projects and tasks
- Provide backup support to reception including:
- Covering the reception desk and duties during lunch hour, breaks, and PTO
- Answering phone calls
- Greeting and assisting visitors
- Taking and delivering messages
- Monitoring the conference room booking system
- Provide backup support for the office services department in mornings and as-needed, including:
- Handling print and copy jobs
- Assembling binders of legal documents
- Preparing FedEx, UPS, and USPS packages and letters for mailing and deliver to shipping repositories as necessary
- Maintaining the office copy machines and printers (ie. refilling with toner and paper; placing service calls when necessary)
- Ensuring the office services room is well-stocked and organized
- Coordinating messenger service
- Handling in-office mail and package distribution
- Occasionally assist with heavy lifting to transport boxes of materials and supplies within the office
- Occasionally assist with administrative projects that support general office operations
Required Qualifications
- Ability to prioritize various tasks in a fast-moving environment
- Ability to be flexible and shift/reprioritize as needed to address changing demands
- Solid communication skills, both verbal and written
- Ability to lift at least 50 pounds
- Friendly and cooperative personality
- Quick learner and detail-oriented
- A team player with a customer service mindset and who is eager and willing to assist others
- Experience with Microsoft Office products (primarily Outlook and Word)
- Punctual and reliable
- Able to ensure confidentiality of all Firm documentation and information
- Comfortable with a dotted line reporting structure
Preferred Qualifications:
- Experience with Konica Ricoh Pro C310s printers helpful but not required
- Experience with Fiery Command workstation, SharePoint, and Mimecast
- Bachelor’s degree preferred, but not required
