Our client, in the higher education space, is seeking a Leadership Administrative Coordinator (LAC) to join the team.
The LAC handles a wide variety of administrative activities to support strategic and operational initiatives. The position includes regular engagement in highly confidential materials and requires the utmost of discretion.
Responsibilities:
- Scheduling meetings and booking travel.
- Track and reconcile purchasing card and travel expenses.
- Field telephone calls and inquiries, while maintaining a professional demeanor.
- Draft, edit, duplicate, and distribute correspondence, reports, presentations, communications by e-mail, phone and in person.
- Process invoices
- Gather materials and research inquiries regarding potentially sensitive and/or confidential matters.
- Order and keep inventory of office supplies.
- Greet and direct visitors.
- Submit work orders and schedule maintenance of office equipment.
- Review mail and distribute accordingly in a timely manner.
- Coordinates institution-wide scheduling efforts through the Event Management System (EMS).
- Provides scheduling support for the institutional calendar process
- Generates EMS reports as needed
- Develops and maintains strong relationships with campus partners
- Provide support and back-up to Executive Assistant to the President and other administrative colleagues as required.
- Think proactively, anticipate issues, and handle responsibilities with minimal oversight while functioning within a collaborative environment.
- Maintain office procedures and suggest efficiencies.
- Assist with various meetings and events, as required.
- Perform other duties and work on special projects, as assigned
Qualifications:
- High school diploma required. An associate or bachelor’s degree preferred.
- 2 - 5 years of previous administrative experience supporting high level administrators, preferably in an academic environment, is required.
- Demonstrated flexibility to handle multiple tasks simultaneously, solve problems, act with discretion and maintain professional demeanor at all times.
- Solid organizational skills and attention to detail, the ability to work effectively in a fast-paced environment, communicating actively and clearly.
- Working knowledge of MS Office products including Word, Excel, PowerPoint, and Outlook is required.
- Exceptional written and oral communication skills and ability to interface with all levels of staff including administration, faculty, staff, and students, as well as board of trustees and major donors.
- Sound judgment and ability to deal effectively with matters of a highly visible and confidential nature.
- High degree of professionalism, initiative, integrity, urgency, and motivation.
- Ability to collaborate with colleagues in creating seamless work processes, scheduling, and communication.
Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.
