Our client, a commercial real estate firm, is seeking a Part-Time Administrative Assistant to support two Partners of the firm and a team of four (4) salespersons / brokers focused on Manhattan, Brooklyn, and Queens markets. Candidates should have excellent verbal and written communications skills, strong organizational skills, and computer skills (Excel, Microsoft, Outlook, Skyline (converting to Yardi in the spring). This position operates onsite in New York City Monday to Thursday. Friday off!
Responsibilities:
- Set up lease file and scan all lease documents after execution.
- Email appropriate parties involved from Account Manager, Compliance, Attorney and Leasing Team.
- Upload documents to RDM.
- Compile Account Summary once the lease has been fully executed.
- Print Occupant Ledgers and reports from Skyline.
- Receive and direct visitors and clients when required.
- Prepare and manage correspondence, reports, drafts, memos, and e-mails.
- Maintain electronic and hard copy filing system.
- Retrieve documents from the filing system and maintain databases.
- Handle requests for information and data.
- Prepare written responses to routine inquiries.
- Maintain schedules and calendars and arrange / confirm appointments.
- Communicate verbally and in writing to answer inquiries and provide information.
- Liaise with internal and external contacts.
- Research and file requested contact information for new clients / customers.
- Schedule mailings and send letters to top prospects.
- Coordinate schedule for tenant tours with building agents / listed contacts.
- Produce tour books with the information provided by the agent.
- Create all invoices, commission sheets, and expense reports.
- Assist and perform additional tasks requested by Office Manager.
- Answer, screen, and transfer all incoming calls and record tenant / broker information into a central database (excel spreadsheet or CRM).
- Input all email leads and broker inquiries into a central database.
Required Qualifications:
- Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
- Excellent communication skills - written and verbal.
- Ability to work independently and with professional discretion.
- Proficiency in Word, Excel, PowerPoint, and Outlook. Yardi is a plus.
- Professional appearance.
- Real estate experience is a must.
- Excellent problem assessment and problem-solving skills.
- Customer service mindset.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
