Office Manager

Valerio Architects • los angeles, ca, us • 2w ago

We are seeking a dedicated Office Administrator to join our team. The ideal candidate will be responsible for overseeing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. As an Office Administrator, you will play a key role in maintaining a positive work environment and supporting various departments within the organization.

The Office Manager/HR Administrator is responsible for providing comprehensive support in the day-to-day operations of human resources, ensuring the efficient delivery of salary payments and adjustments, recruitment processes, employee benefits administration, new employee orientation, onboarding/offboarding, and the accuracy and maintenance of employee records. The Office Manager ensures that all administrative activities are efficiently addressed, including travel arrangements, supply and equipment purchasing, file management, administrative support, and related activities.

Duties and Responsibilities (including, but not limited to):

· Prepares and posts job advertisements, screens applications, arranges interviews, participates in the selection process, maintains spreadsheet tracking applicants, and administers pre-employment tests as required.

· Provides general administrative support such as preparing correspondence, forms, and reports; arranges meetings; composes regular correspondence; processes confidential reports and documents (electronic and hard copy files); and tracks deadlines.

· Prepares documentation for new hires or changes in pay, status, or benefits.

· Establishes, maintains, and controls employee records, recruitment records, files, correspondence, reports, and organization charts.

· Manages sensitive and confidential matters, including employee relations and organizational changes, and protects the security of information, data, and files.

· Responds to and processes various requests from managers, employees, and others.

· Exercises individual judgment when dealing with potential or real issues and brings them to the manager’s attention.

· Interprets, assists, and advises employees and managers regarding benefits administration, HR procedures, and policies within the specified guidelines.

· Coordinates training events or programs and recommends resources as needed.

· Keeps current on issues and matters related to the HR department in the organization.

· Coordinate and monitor new hire orientation programs.

· Maintains updated/current job descriptions.

· Request drug and criminal record checks and other pre-employment screening as needed.

· Maintains and monitors records of employee benefits and salary.

· Maintains employee files by handling changes in employee status promptly.

· Ensures effective receipt of and/or proper approvals on forms and enters changes in the HR system.

· Prepares paperwork needed to create new employee profiles and to place new employees in payroll. Assists in the maintenance of employee directory and company organization charts.

· Assists in monitoring employee performance and the salary increase/budget process.

· Allocates, assigns, and monitors all of the administrative resources for the Company to enable successful task performance.

· Organizes and supervises all travel arrangements, supply ordering and inventory, record and file retention, and other general office duties.

· Backup receptionist and administrative assistant duties as required.

Skills and Specifications:

· Good problem-solving skills.

· Knowledge of the recruitment process.

· Competent keyboard skills to produce accurate and professional reports.

· Able to present information in forms, tables, and spreadsheets.

· Committed to a culture of diversity and equal opportunity.

· Able to operate under pressure and facilitate a team-building environment

· Proficient in Microsoft Excel, Work, Outlook, and Internet Explorer.