Our client is hiring a well-established professional receptionist with a flair for creating a warm and welcoming atmosphere for an outstanding Financial Services firm. A master multitasker, adept at managing front desk responsibilities, handling phone calls, and coordinating office logistics with finesse. Known for impeccable communication skills and a knack for problem-solving while maintaining a professional and friendly demeanor.
This collaborative office requires an organized person who thrives in keeping calm under pressure and working with a supportive team.
Responsibilities
- Positive first impression with visitors, responding to requests, and supporting coworkers.
- Provide information to visitors, answer inquiries, and direct them to the appropriate personnel or resources.
- Answer incoming calls to the main line and forward or take messages when appropriate.
- Maintain common areas and prepare conference rooms for meetings.
- Manage conference room calendars.
- Enter guests into the building security system.
- Execute all aspects of internal office parties and events (such as lunches, birthday celebrations, c-suite lunches, themed socials, happy hours, etc.) including ordering catering, and set up/take down of catering items.
- Serve as the main point of contact for all intermural sports programs. Provide guidance and support as needed.
- Prepare and email monthly new hire spotlights to the firm via email.
- Maintain firm-wide documents (e.g. phone list, floor plan, people doc, etc.)
- Provide coverage to the other receptionist as needed including breaks, lunches, PTO, and ad-hoc projects that take them away from the front desk.
- Provide administrative support to various departments, including scheduling meetings, preparing documents, and assisting with data entry tasks.
- Assist with travel arrangements, including booking flights, hotels, and transportation, and compiling expense reports.
- Coordinate department meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
Ideal Experience
- 2-3+ years of front desk reception and/or administrative experience.
- Ability to independently organize and prioritize workload.
- Advanced computer skills, including competency with Microsoft products.
- Proactive with the ability to work independently and consistently on multiple assignments in a fast-paced environment with minimal direction and supervision.
- Ability to communicate effectively both verbally and in writing.
- Must be able to work well under pressure.
- Superior interpersonal skills are necessary and must be a strong team player who can work with diverse personalities.
- Customer-focused with a professional and welcoming demeanor.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
