Our client, a private foundation, is looking to hire a Team Coordinator to join their team. This role will provide administrative and project support as well as office management tasks. The ideal candidate will be a self-starter with strong organizational skills and the ability to multitask. This candidate should also be proactive in nature and detail oriented.
COMPANY: Family Office
POSITION: Team Coordinator
LOCATION: New York, NY (in office 2x week, and as needed to support office usage)
HOURS: 9:00AM - 5:00PM (hours may vary based on meetings and events)
COMPENSATION: $75-90K DOE + Benefits
BACHELOR’S DEGREE: Required
Responsibilities of the Team Coordinator:
-Administrative Support:
-Provide administrative support for board and senior staff including but not limited to calendaring, expenses, travel, and project coordination
-Provide support for team-wide meetings and events
-Office Management:
-Coordinate guest visits including handling registration with the building and greeting guests
-Manage conference rooms
-Manage mail
-Order and maintain office supplies
-Overall appearance of the office
-Be the main point of contact with building staff
-Tech Management:
-Ensure tech is working in all conference rooms
-Coordinate with IT teams on technology needs
-Copiers/printer
-Food Management:
-Manage drinks and snacks
-Office meal ordering
-Pantry maintenance
-Event Management:
-Coordinate events in the office (and on another floor)
-Support external events
-Vendor management:
-Includes being onsite for any vendor activity i.e. sprinkler, cleaning, Fire Department
-Ensure all inspections and maintenance is done
-Fire Department liaison
Requirements of the Team Coordinator:
-Bachelor’s degree required
-2-3 years of prior administrative experience
-Excellent verbal, written and interpersonal skills
-High level of organizational skills with strong attention to detail
-Ability to multi-task
-A track record of managing your own time and priorities
-Proficiency with Microsoft Office software (Outlook, Word, PowerPoint, Excel). General tech savviness required.
-A positive and engaging attitude
-Verification of identity, education, prior employment, and references may be required
