General Responsibilities:
The top priorities for all personnel in the Special Events Department are ensuring the safety of staff and guests, as well as protecting the artwork. The Bar Coordinator, working directly with the Beverage Manager, will assist with inventory, communicate with host departments prior to event, oversee contract staff, and ensure smooth bar operations during the set-up, execution, and break-down of an event.
Events and duties are assigned under the supervision of the Head of Special Events. This schedule includes internal events by department and location (Bayou Bend, Rienzi, Glassell School) and external events.
The Bar Coordinator’s primary responsibilities include:
1. Art of the Spirits (AOTS)
- Assist the Beverage Manager with inventory management for Art of the Spirits (AOTS)
- In tandem with the Beverage Manager, responsible for maintaining the Beverage storage area and AOTS satellite office in a clean and tidy condition.
- Responsible for issuing and receiving returned stock for bars as required for events, and maintaining appropriate paperwork according to Special Events Department guidelines.
- Must comply at all times with regulations, in particular the TABC regulations and rules pertaining to the Art of the Spirits operations.
Beverage Control
- Assist the Beverage Manager with taking regular inventory of all AOTS stock and ensuring pars are maintained.
- Work directly with contract staff to ensure bar service is provided per Museum standards.
- Maintains spillage and wastage information in accordance with TABC guidelines.
2. Texas Alcoholic Beverage Commission (TABC)
- Must have a TABC seller-server license. Any additional experience/knowledge around TABC a plus
- The Bar Coordinator will work hand-in-hand with the Beverage Manager to ensure all necessary licenses and permits for AOTS operation are obtained.
3. Event Coordination:
- Be aware of upcoming events through the weekly Special Events meetings.
- Work with the Beverage Manager on the creation on all bar paperwork pre-event to ensure event host’s expectations are met.
- For each event, a spreadsheet (Bev Sheet) will be completed, indicating the profitability of that event, for management review.
- Issue stock to temporary staff and supervise the bar set-up in the desired location.
- At the conclusion of each event, tabulate the consumption on a spreadsheet.
- Assist with the Friday Happy Hour, working with the Beverage Manager & Head of Special Events to ensure Museum event standards are met.
General Duties:
- Prepares departmental forms for events including a Beverage Consumption Report.
- Assists the Beverage Manager with the scheduling and supervision of contract bar staff
- Assist in the preparation of all training guides for contract staff. Working with the Beverage Manager, assist in regular contract staff training to ensure Museum event standards are understood and met
- Performs general maintenance duties to maintain AOTS equipment
Skills, Knowledge and Abilities:
- Exceptional organizational skills, with a keen attention to detail, and the ability to work independently, with minimal supervision
- Must be able to communicate with all levels of museum personnel, and external event clients and their guests
- Knowledge of product, including wines, liquors and other drinks used in the operation of AOTS is a plus.
- Experience supervising contracts or a team of staff is a plus.
- Strong clerical skills preferred, with a working knowledge of Microsoft Office products required
- Required to lift up to 50 pounds in weight (boxes of product).
- Hours will be irregular, including some evenings and weekends.
Education and Experience:
- Associate’s, Bachelor's degree or certifications in related field (customer service, hospitality, food and beverage, travel and tourism) preferred OR an equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved.
- Two (2) years experience in the hospitality service industry required
- Experience with standard equipment, trends, inventory management
Position Available:
Title: Bar Coordinator, Art of the Spirits
Department: Special Events
Classification: Non-Exempt
Schedule: 35-hour work week
Compensation: Please see “Compensation” below
Work Location: Museum of Fine Arts, All Locations
Working Conditions and Physical Demands
Work will be performed in varied and wide-ranging indoor and outdoor environments and conditions. Physical demands will also vary. Work may involve extended sitting and computer use. Evening and weekend work required for events. Some local, regional, or national travel may be required.
With or without reasonable accommodation, the individual selected must have the physical and mental capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include:
- Must undergo and meet company standards for background and reference checks.
- May be required to work overtime without extended advance notice.
- Some computer usage.
- Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others.
- Frequent standing and walking, which may be required for extended periods of time, depending on the project or task.
- May be exposed to or required to handle sensitive and confidential information
Equal Opportunities for All
At the MFAH, we believe that diversity, equity, accessibility, and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity, inclusion, and excellence.
Our commitment to our policy and practice of nondiscrimination represents more than good intentions. It provides for employment decisions that are made without regard to race, creed, color, age, gender, sexual orientation, religion, national origin, gender identity or expression, genetic information, disability, or veteran status, or any other protected characteristic as established by law or any other reason unrelated to your ability to join and contribute to our organization and support our mission to provide a museum experience for all.
Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.
The MFAH is equally committed to the full inclusion of all qualified individuals interested in employment with the organization. As part of this commitment, we want to ensure that persons with disabilities are provided reasonable accommodation needed to 1) participate in the job application or 2) interview process; 3) perform essential job functions; and/or 4) participate in the benefits and privileges of employment with the MFAH. If reasonable accommodation is needed, please contact the human resources department: HR@mfah.org
Benefits:
The Museum of Fine Arts, Houston, offers an excellent benefits package that includes:
- Medical Insurance: Employee and dependent coverage through a choice of managed health care programs
- Dental Insurance: Employee and dependent coverage through two plan choices
- Vision Insurance: Employee and dependent coverage through a vision program
- Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role.
- Life Insurance & AD&D: Employee coverage at no cost to the employee
- Long Term Disability: Employee coverage at no cost to the employee
Work & Life balance is important! The MFAH provides a generous schedule for time off under the following benefit categories:
- Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked
- Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days
- Holidays - Full-time employees receive ten paid holidays per year
- Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer.
Compensation:
Salary will be commensurate with the applicant's experience and the needs and requirements expressed in the job description. The MFAH has set the pay range for this job and level as a general guideline and not a guarantee of the compensation amount or salary. While a salary range for this role has been set, we know additional factors may be considered in extending an offer including (but not limited to) expanded responsibilities of the job, education, candidate experience and unique qualifications, knowledge, skills, and abilities, the needs and requirements expressed in the job description, as well as internal equity, and alignment with market data, and any related regulations or other laws.
Application Procedure
Qualified applicants should apply online, which will be the most effective way to ensure consideration. Application materials should include a cover letter, your resume or CV, and if you prefer, a list of references will be accepted but not required at this early stage in the process.
Applications or letters of interest sent via mail, fax, or direct email to a staff member will not ensure consideration.
