Reports To: CEO/Executive Leadership
Location: Chicago
Employment Type: Full-time
Job Summary
We are seeking a proactive, organized, and resourceful Executive Assistant to support the CEO and executive leadership team. The Executive Assistant will play a critical role in ensuring the smooth operation of daily activities, helping the executive focus on strategic priorities. The ideal candidate is a strong communicator with excellent attention to detail, time-management skills, and the ability to handle confidential information with discretion.
Key Responsibilities:
Administrative Support:
- Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements (domestic and international).
- Prepare and organize agendas, meeting materials, and presentations for internal and external meetings.
- Screen and respond to emails and other communications on behalf of the executive team.
- Handle confidential documents, reports, and financial information.
Communication & Coordination:
- Serve as a key point of contact between the CEO, executive leadership, and external stakeholders.
- Facilitate effective communication across departments, ensuring that information flows smoothly.
- Draft correspondence, reports, and presentations as needed.
- Assist in preparing briefings and reports for key meetings and presentations.
Project Management:
- Track and manage various strategic initiatives, ensuring deadlines are met.
- Assist in organizing and overseeing special projects, events, and company-wide initiatives.
- Conduct research and compile data for decision-making processes.
Event Planning & Logistics:
- Plan and execute leadership meetings, offsites, and company events.
- Coordinate logistics for executive travel, speaking engagements, and conferences.
Team Support & Collaboration:
- Provide support to the executive leadership team, assisting with administrative tasks and special projects as needed.
- Build strong relationships with internal teams and external partners to facilitate efficient communication.
Qualifications:
- Proven experience as an Executive Assistant or similar role.
- Excellent organizational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Salesforce.
- High level of discretion and confidentiality.
- Ability to work independently and make decisions with minimal supervision.
- Bachelor's degree in business administration, communications, or a related field is preferred but not required.
Desired Attributes:
- Detail-oriented and solutions-focused.
- Strong interpersonal skills and the ability to build relationships at all levels.
- Proactive and adaptable, with a "can-do" attitude.
- A team player with a collaborative approach.
- Bilingual is preferred but not required
