Duration: 12 Months (with a possibility of extension/conversion)
Client: One of the largest Aerospace and Defense companies in the US.
Overview:
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Duties:
- Calendar management for executives.
- Aid executive in preparing for meetings.
- Responding to emails and document requests on behalf of executives.
- Draft slides, meeting notes and documents for executives.
Qualifications:
- High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 4 years related administrative experience.
- At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.
Additional Preferred Skills:
- Prefer a minimum of 10 years of prior experience working with senior executives.
- Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams).
- A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
- Good judgment and discretion in handling confidential information is of the utmost importance.
- Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
- Possess the ability to work well as a team and independently with minimal supervision.
- Extremely organized with great attention to detail and excellent grammar skills.
- The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.
- Willing to work some extended hours when necessary, including the occasional availability at a moments notice.
- Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.
