Overview: We are seeking a highly skilled and detail-oriented Multi-Entity Bookkeeper to manage and oversee financial transactions for multiple business entities. The ideal candidate will have a strong background in bookkeeping and accounting, with the ability to manage complex financial structures while maintaining accuracy, compliance, and confidentiality.
Key Responsibilities:
- Recording Financial Transactions: Accurately record all financial transactions for multiple entities, including purchases, sales, receipts, and payments.
- General Ledger Management: Maintain and update the general ledger for each entity, ensuring all accounts are balanced and up-to-date.
- Accounts Payable and Receivable: Monitor and manage accounts payable and receivable, ensuring timely payment processing and collections across entities.
- Bank Reconciliation: Reconcile multiple bank accounts for each entity to maintain accuracy in financial reporting.
- Invoicing and Billing: Prepare and issue invoices for various entities and follow up on overdue payments.
- Financial Reporting: Prepare regular financial statements (e.g., balance sheets, income statements, cash flow reports) for each entity to provide management with accurate and up-to-date financial insights.
- Payroll Processing: Manage and process payroll for multiple entities, including calculating wages, withholding taxes, and other deductions as necessary.
- Budgeting and Forecasting Assistance: Support budgeting processes by providing financial data and insights for each entity.
- Expense Management: Oversee and record employee expense reports, reimbursements, and other related transactions.
- Compliance and Audit Preparation: Ensure all financial activities comply with relevant regulations and are ready for audit review. Organize financial records and assist during audits as needed.
- Tax Preparation Support: Collaborate with accountants to provide necessary documentation for tax preparation and filings.
- Confidentiality: Handle sensitive financial data with the utmost confidentiality and discretion.
Qualifications:
- Proven experience as a bookkeeper or in a similar financial role, preferably handling multiple business entities.
- Strong knowledge of bookkeeping and accounting principles (GAAP or other relevant standards).
- Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to communicate effectively with management and team members.
- Experience with payroll systems is preferred.
- Certification (e.g., Certified Bookkeeper or equivalent) is a plus.
