Seeking a Student Association Office Administrator to join the team and be responsible for overseeing the daily operations of the Student Association Office and be responsible for the following:

JOB SUMMARY

Oversee, maintain, and secure the SA office, and office equipment, including assisting CFB with club/org storage space.
Distribute and record raffle tickets, cash bags, cash boxes and other materials requested by clubs or organizations for fundraisers.
Distribute and accept SA policy packets, including, but not limited to candidate registration packets, purchase vouchers, line transfers, stipend packets, etc.
Assist SA Treasurer with preparation of and record keeping of purchase vouchers and line transfers.
Assist SA Treasurer in the day to day bookkeeping for SGU, organizations and clubs.
Assist SA Treasurer with the stipend process
Assist SA Vice President with election process Assist Club Funding Board (CFB) with event submissions and approval, and logistical details in Engage application
Attend weekly logistics meetings as needed.
Schedule and oversee Red Cross Blood Drive events in conjunction with the SA College Council representative.
Assist students requesting legal and/or financial advice by scheduling appointments with lawyer and/or financial advisor retained by SA.
Ensure all campus procedures are followed in regards to SA actions.
Communicate to the SA Executive Board any changes occurring within the College.
Assist SA Executive Board, SA Advisor, and other SA members with additional duties as needed.
Assist with the planning of and attend all SA trainings to include creating and managing a planning schedule.
Confirm and update records of all key/card access to stipend members of the SA to be shared with the Center for Student Involvement, Auxiliary Services and University Police. Oversee use of the SA Conference Room ESR’s.
File all documents (meeting minutes, bills, committee meeting minutes, etc.).
Review and proofread all correspondence sent out by the SA executives as appropriate.
Assist with planning of the Student Recognition Banquet, ordering the awards to be given out, host welcome table, and prepare program with all SA names.
Assist with New Student Orientation program as needed.
Receive, interpret, and enter submissions from student clubs, organizations, and campus partners (event space, meeting space, etc.) into the Institution's reservation system (QWare).
Other reasonable duties as assigned by Auxiliary Services.

Qualifications:

Proficient in Microsoft Excel and Microsoft Word is required.
Previous administrative experience will be required.
Ability to multi-task and organizational skills are essential
Excellent communication skills

This is a 10-month part time yearly position and the hourly wage is $25/hour, 30 hours per week.

Job Type: Part-time

Pay: $25.00 per hour

Benefits:

Flexible schedule
Paid time off

Express Employment Professionals Utica/Rome jobs

Student Association Office Administrator