Luxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and client presentations/classes, and conduct quality control checks for all MLS photography. In addition, this position manages pre-created content for social media platforms.

The ideal candidate is familiar with Adobe Lightroom and/or Photoshop, has a creative eye with attention to detail and is experienced in handling a wide range of administrative tasks, while working independently with minimal supervision. This person must be exceedingly well-organized, efficient, well spoken, dependable, proactive and have the ability to maintain a high level of professionalism and confidentiality while interacting with both staff and clients.

LOCATION: Tucson, Remote (You must be located in Tucson, Arizona or within 15 miles of)

POSITION TYPE: Full-time

SCHEDULE: A minimum of 30 hours per week, Monday through Saturday

Main Working hours | 12pm - 5pm

On-call hours | 9am - 12pm

PAY: Training $15/hr | $18/hr upon completion of training

BENEFITS: Accrued PTO

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides administrative support including correspondence, quality control checks, CRM management, scheduling, data entry, meeting and event coordination and other general administrative tasks
Manages communications with clients, team members, and vendors and ensures interactions are professional and courteous
Answers, directs, and returns all phone calls in a warm and positive manner
Maintains email inbox and responds accordingly
Onboards new clients and performs courtesy calls to welcome them & answer questions
Schedules Property Photoshoots
Identifies scheduling conflicts and provides scheduling updates to appropriate team members and clients
Briefs photographers on photoshoots that have special requirements
Performs quality control checks on all MLS photography
Utilizes Adobe Lightroom and Photoshop for deliverables
Exports and uploads media to appropriate listings in client portal
Drafts a variety of documents (e.g. correspondence emails, newsletters, reports, etc.)
Maintains CRM (e.g. updating client information, invoicing, orders, scheduling, document /file handling, etc.)
Organizes and updates electronic filing system
Maintains and tracks inventory
Provides support in managing Luxe social media posts on assigned platforms
Arranges a variety of activities (meetings, client onboarding calls, events, presentations, classes, trainings, etc.)
Coordinates meeting and event logistics, which can include securing space, arranging for food refreshments, preparing materials and confirming participant attendance
Logs all work hours accurately
Keeps company provided equipment clean and well maintained

JOB SPECIFICATIONS

Education & Experience

A high school diploma or GED; an Associate's Degree or higher preferred
Two (2) or more years of Administrative office experience required; customer service experience preferred
General knowledge of Adobe Photoshop or Lightroom
A background check is required for this position

Knowledge, Skills & Abilities

Attention to detail: Must have an eye for detail to ensure day to day specifics are managed excellently
Computer skills: Must have advanced computer skills with a good working knowledge of the common software used in our office such as Google applications (i.e. Gmail, Google Docs, Sheets, Forms, Drive, Slides)
Ability to communicate effectively, verbally and in writing
Ability to problem-solve issues
Ability to prioritize projects and manage time
Ability to demonstrate persistence to achieve quality
Must be honest, dependable and able to meet deadlines
Must be punctual, organized and able to handle multiple tasks
Self-motivated and able to work independently.
Must be available 6 days a week
Must have a reliable internet connection

WORK ENVIRONMENT AND SCHEDULE

Work is generally performed at home (remote)
Standard office equipment is provided, including:

- Cellphone

- Personal Computer

The main office hours range from 12:00 pm - 5:00 pm
On-call hours range from 9:00 am - 12:00 pm |

During on-call hours employees are only required to answer incoming client/employee calls and provide the necessary assistance. Employees are also required to accurately log/clock their time from the beginning of a call to the end of the time spent assisting the caller.

APPLICATION PROCEDURE

Please submit a cover letter and resume, including 2 professional references, to info@luxerealtyphotography.com with the subject line “Attn Hiring Manager: [Your Name] Application”
Please refrain from generating ai (chatgpt) responses. This is your chance to demonstrate your own writing skills and voice.

Luxe Realty Photography jobs

Administrative Assistant