JOB TITLE: Payroll Specialist

REPORTS TO: Director – Payroll

DEPARTMENT: Payroll

Job Summary:

Organize & carry out daily entry of employee time into payroll system including retro adjustments as needed. Assist as needed with processing of hourly, salary and special payrolls. Prepare special reports for sites and other departments.

Primary Responsibilities:

Enter time in UKG system and correct any errors before payroll processes are started
Verify payroll results to ensure all changes are processed accurately
Print & distribute payroll checks. Submit ACH and Positive Pay bank files
Coordinate with field personnel if concerns arise relating to pay issues
Research and resolve issues from managers and employees as related to the processing of payroll information such as PTO, banking, garnishments or other deductions, retroactive pay calculations, tax questions or any other questions
Coordinate with HR to ensure the integrity of the payroll data including data related to new hires, terminations, transfers, rate changes, etc. and makes any necessary updates
Process & approve any direct deposit information for employee accounts
Review & prepare reports for payroll processing SOX audit controls
Possess excellent written and verbal communication skills, strong decision-making ability and attention to detail
Conduct all work activities in compliance with all applicable Federal and State laws and company policies, procedures, rules and regulations

Position Prerequisites/Preferences/Certifications/Qualifications:

Degree in Business field desired
Minimum of two years payroll experience
Knowledge of payroll laws and procedures
Ability to handle multiple tasks and heavy workload with deadline pressures
Experience with a major payroll software, UKG experience is a plus
Experience with Microsoft Office, especially Excel & Word

General Job Requirements:

The employee must be able to follow specific instructions while maintaining acceptable established standards of work performance and conduct, show the necessary and consistent energy, as well as acceptable mental and physical dexterity, for the satisfactory completion of the essential duties as summarized and defined. The employee must exhibit acceptable interpersonal skills and the continuous ability to work in a team-oriented atmosphere.

This job description is not intended to be all-inclusive. An employee will also perform other job responsibilities and duties as assigned by management. Management reserves the right to revise or change job duties as the need arises. Management reserves the right to change job descriptions, job duties or work schedules based on the duty to accommodate individuals with disabilities.

THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

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Payroll Specialist