Project Coordinator

Swift Air Mechanical specializes in Commercial and Residential HVAC Services and is located on the East side of Indianapolis, IN. If you are looking to join a fast-growing, dynamic organization that offers career growth potential, please submit your resume for immediate consideration!

Responsibilities:

Maintain Commercial Bid Log:

Maintain E-copy of all sales documents such as:
Written Proposals - Sent
Customer Signed Proposals - Received
Call Out for Major Equipment Quotes
Complete Project Scope and Requirements Checklist
Pre-construction Kickoff Notes

-Create customers and projects in Service Titan.

-Facilitates the definition of project scope, goals and deliverables along with PM.

-Facilitate plumbing or other trade subcontracts as needed per project.

-Create and communicate project timelines.

-Monitors and reports on the progress of the project to all appropriate individuals during weekly Commercial Project status meeting.

-Arrange and attend Kick-Off meeting with Estimator, PM, and Foreman if applicable.

-Complete permits and coordinate payments for permits.

-Minimizes company exposure and risk by preemptively identifying project issues.

-Assist Project Manager in identifying and implementing corrective actions when needed.

-Create PO’S for major equipment and validate quotation’s pricing.

-Track project’s status as it relates to equipment arrival and labor deployed.

-Monthly reviews of project’s invoicing progress with PM and Accountant for AIA & Progressive billing as well as final invoices when projects are complete.

-Ensure project documents are complete, current and stored appropriately.

-Assist customer service and management with existing HVAC issues and other tasks as they arise.

-After completion of job, retrieve field check list documents from PM and upload electronic files.

-Review and communicate commercial project Job Cost analysis.

Requirements to be successful:

-4-year Bachelor’s degree in Construction Management or equivalent combinations of technician training and experience.

-Ability to read and interpret commercial blueprints.

-Ideal 2-3 years in Construction or has worked in an office environment as a CSR or office assistant.

-Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook.

-Adapts quickly to change, copes with pressures of time, responsibility, and workload effectively.

-Delivers commitments in a timely, efficient and cost-effective manner to ensure results are achieved.

-Former experience with AIA clerical construction documentation desired.

-Maintains good working relationships with others at all levels within the organization.

Schedule: 40 hours 1st shift 7:30am-4:00pm

Swift Air Mechanical, LLC jobs

Project Coordinator