Company Description

Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences every day. And, our amazing Team Members are at the heart of it all! Our energetic sales team is expanding and looking to hire a professional who loves hospitality, to have fun, work hard & get results.

A Catering & Conference Services Executive Assistant at Hilton Naplesis a key member of the team and responsible for keeping the sales team on track to winning business & earning repeat clients. You value communication & problem solving. Challenge yourself to keep organized & adaptable in a dynamic environment. Share your talent by being the liaison between departments and providing top notch service for our valued guests.

Role Description

This is a full-time on-site role for a Catering & Conference Services Executive Assistant at Hilton Naples in Naples, FL. We are seeking a professional with a exceptional organizational skills and attention to detail, The Catering & Conference Services Executive Assistant is responsible for providing administrative support to the hotel General Manager and Director of Sales in addition to Catering/Sales/Banquets personnel.

Daily responsibilities include

Billing, Reconciling and Invoicing catering & banquet activities
Creates, prints and distributes Banquet Event Orders, new files for contracts received
Processing checks received, accounting postings/activity
Distributing incoming mail, processing outgoing mail, checking emails, reviewing & executing inbox contents
Run daily/weekly/monthly reports as assigned
Distributing function schedules
Distributing meeting agendas & minutes
Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner

Qualifications

The most qualified candidate will possess excellent written and verbal communication skills, must
be organized, proficient in Microsoft Word, Excel, and must be able to manage
multiple projects and responsibilities
7-10 years of being part of hotel administration.
Being well organized, punctual, and detail oriented in a fast-paced environment
Experience working as a Guest Service Agent, Banquets, Catering or Sales Department of a Hotel
Experience using Delphi and Hilton OnQ a big plus!
Experience with Microsoft Office, including Word and Excel
Daily reconciliation of billing entries, banquet checks postings;
Provide Account Summary reports and resolves any discrepancies.
Positive, can-do personality
Experience answering the phone and greeting clients
Prepare BEOs for corporate and social clients
Organize and update all event folders
Keep back office in a neat and organized manner.
Being a highly resourceful team player
Ability to show discretion, enthusiasm, & initiative
Must be dependable & arrive to work on time per schedule

Hilton Naples jobs

Catering & Conference Services Executive Assistant