The Mid Valley Association of REALTORS® is seeking a detail-oriented and organized Administrative Assistant to support the Chief Executive Officer and our membership. This role is pivotal in managing day-to-day office operations and ensuring smooth communication and coordination within the association.

Key Responsibilities:

Serve as a primary point of contact for members, handling phone calls, emails, memos, reminders, and other forms of correspondence.
Maintain a comprehensive understanding of all membership types and ensure accurate and up-to-date membership records.
This includes tasks such as conducting office audits, processing membership dues, managing deactivations, reinstatements, and transfers, issuing continuing education (CE) credits, letters of good standing, and tracking important deadlines.
Act as the liaison for both internal teams and external clients.
Familiarize yourself with all membership-related forms and procedures, assisting with member setup as needed.
Assist with event coordination, including handling registration, event setup and teardown, and logistics for in-person events.
Responsible for outbound communication efforts to membership, including managing and maintaining social media channels.
Support the preparation of media presentations, promotional materials, and monitoring of registration and attendance for events.
Arrange meals, snacks, and refreshments for meetings and events.
Monitor and update social media channels, ensuring timely and effective communication with members and the public.

Requirements:

Proficient in standard office equipment (printers, webcams, etc.).
Strong skills in MS Excel, Word, and Canva.
Ability to quickly learn and adapt to new software platforms.
Excellent written and verbal communication skills are essential.

Benefits:

Health, Dental, and Vision Insurance
Paid Time Off (PTO)
Paid Holidays
Sick Leave

Job Details:

Job Type: Full-time (On-site; no remote work)
Schedule: Monday – Friday, 8:00 AM – 4:00 PM
Employees may be required to adjust their schedule to attend and assist with association events.
Job responsibilities may extend to event locations, and employees should be prepared to provide their own transportation when necessary.

The Mid Valley Association of REALTORS® is an equal opportunity employer and does not discriminate based on age, gender, race, disability, or any other protected characteristics under law.

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