Russell Tobin & Associates is currently seeking an Administrative Assistant to work for our client in the software industry. Apply now for consideration!
Contract: 6 months
Location: San Diego, CA (This is a primarily remote role based in Northern or Central California, however may require travel into San Diego office for specific events/meetings as requested by the VPs.)
Pay Range: $35-40/hr depending on experience
Responsibilities:
- Oversee complex calendars, coordinate meetings and travel arrangements for 2 VPs.
- Serve as the point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
- Support preparing agendas and scheduling logistics for activities for quarterly team offsites (in-person or virtual events). Some travel.
- Arrange domestic and/or international travel itineraries, accommodations, and logistics.
- Process expense reports and ensure compliance with ServiceNow policies.
- Collaborate with the Chief of Staff and Executive Assistant reporting to the Chief Procurement Officer to ensure seamless support across the organization.
- Handle additional tasks and responsibilities as assigned by the 2 VPs.
Requirements:
- Bachelor’s degree preferred
- 5+ years experience as an assistant supporting VP-level executives.
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and Concur.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines with urgency.
Russell Tobin / Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
