Job Title: Asset & Wealth Management - Administrative Assistant (Floater)
Job Location: 200 West Street, New York, NY 10282 (Onsite)
Job Duration: 6 Months
Description:
Duties: We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.
Duties
- Flexibility to support varying teams and cover where necessary Provide administrative support in a team oriented environment
- Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
- Manage a high volume of incoming phone calls; take detailed and accurate messages
- Arrange travel; organize and provide travel logistics support
- Process expenses and invoices in a timely manner
- Arrange internal and client meetings on and off the campus - book conference rooms and catering, register guests, ensure materials organized
- Adhere to Compliance regulations and gain the relevant approvals Act as an integral member of the team;
- maintaining a high level of awareness of current priorities and support required
- Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested
Skills & Experience required
- Experience as an Administrative Assistant in a financial services or corporate environment required Solid organizational skills –
- Ability to multi-task and prioritize effectively and follow up on open items Strong attention to detail Excellent interpersonal skills and teamwork;
- Ability and willingness to work collaboratively amongst assistant team based both locally and globally
- Ability to communicate clearly, concisely and confidently
- Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
- Good judgment, independent thinker and resourceful Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
- Proficient in MS Outlook, Word, Excel, Power Point, Zoom Concur experience preferred
- Highest degree of integrity, professionalism, diplomacy and discretion required
Education: Experience working in financial services or corporate environment required
