Executive/Personal Assistant
A high net worth individual/principal of a real estate investment family office is hiring for a dedicated, calm, and professional Executive/Personal Assistant. Due to the Principal's personal interests, this Assistant should be interested in early American history and global current events.
The start date for this role is mid-January 2025 to overlap with the current EA who is retiring, but the official offer will be presented asap when the ideal candidate is identified.
Salary commensurate with experience: $100-135k range + discretionary bonus, fully paid Benefits, Pension vested after 5 years, 3 weeks PTO
In Office Monday – Thursday in Midtown NYC working 9am-5pm or 10am-6pm (good work life balance)
Fridays are remote
Responsibilities:
- Support all business and personal functions of Principal.
- Must be comfortable with getting executive lunch and serving tea.
- Coordinate Principal’s calendar with external advisors and staff in the US & globally.
- Coordinate all travel and generate itineraries, both domestic and international, for Principal and other professionals in the NY office.
- Assist family with assignments when needed.
- Maintain calendar appointments printed and online.
- Maintain timesheets using Excel.
- Answer corporate phones, sort mail and assist office visitors.
- Maintain files, corporate address list, Outlook addresses and emergency contact lists.
- Coordinate corporate contributions, correspondence for tax requirements, including a scholarship fund.
- Maintain corporate petty cash and generate Expense reports
- Assist with light accounting functions when needed.
- Prepare Minutes for meetings.
- Order corporate office and kitchen supplies, oversee copy and postage machines and other inhouse equipment and accounts
- Assist with gifting and online research.
Qualifications:
- A knowledge of Early American History required.
- A knowledge of the history of Pennsylvania is a plus.
- A knowledge of French is helpful.
- Strong written and verbal communication skills.
- Highly detail-oriented with strong organizational skills.
- Proven experience in coordinating travel both domestic and abroad.
- Experience working in a family business a plus.
- Ability to interact professionally with clients and advisors.
- Proficiency in Microsoft Office Suite (Word and Excel).
Please submit your resume to apply!
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