To support the project team in the administration and management of activities which are associated with the construction project. The position may involve rotating field and office assignments of all phases of construction on a variety of complex projects.
Essential Functions and Responsibilities include, but are not limited to:
Management Skills
- Ensure the timely delivery to the jobsite of all project equipment and materials (procurement).
- Attend project meetings – Precisely prepare and distribute weekly meeting minutes.
- Assist with the preparation, distribution, and updating/maintenance of schedules.
- Submit, track outstanding Requests for Information (RFIs), and expedite return responses using Procore - Communicate timely responses to the project team.
- Assist and resolve field problems and documentation of RFIs.
- Follow up and document punch list work status.
Interpersonal Skills
- Establish and maintain positive/effective working relationships with all clients, architect, subcontractors, project team, and RBD team members.
- Promote RBD “Values” with the project team, clients, and subcontractors.
- Contribute to teamwork and morale in the project team.
Technical Skills
- Review, coordinate, and transmit Submittals.
- Write, track, and communicate resolution on all Requests for Information (RFI).
- Track potential cost items that will aid in the preparation of Change Order Requests.
- Verify original estimate quantities, report quantities in place, and maintain labor cost report for self-performed work.
- Support in the documentation of punch list work.
- Review and enforce safety processes.
- Assist the Pre-Construction Manager with estimating when needed.
Administrative Skills
- Prepare and maintain Submittal, RFI, Procurement and other logs using Procore.
- Compile contracts close out documents (O&M manuals, As-Builts, etc.).
- Assist in the preparation/maintenance of the Procurement and Material Tracking Log.
- Prepare and distribute meeting minutes.
- Update and maintain all sets of drawings, specifications, and logs - Ensure that all subcontractors receive documents related to their contracted work.
- Maintain and update current project issues/change events in Procore.
- Aid with pricing and preparation of owner change orders and corresponding subcontractor change orders.
- Assist with subcontractor/vendor contract admin, billing, and compliance.
- Maintain project filing system in Procore.
Qualifications Required:
- Four-year degrees in Construction Management, Engineering, Architecture, or equivalent experience in a related field.
- Proficiency in basic computer skills (MS Word, Excel, Outlook).
- Basic familiarity with Procore, Smartsheets or similar scheduling software, and other software/applications.
- Understanding of construction administration processes, including construction documents, schedules, RFIs, submittals, and material procurement.
- Excellent presentation, verbal, and written communication skills.
- Time Management- strong project management skills and ability to prioritize in a challenging environment.
Key Competencies:
- Accountability
- Collaboration
- Courage to Admit Mistakes
- Handling Resistance
- Initiative-taking
- Sense of Urgency
- Troubleshooter
- Ability to Connect with Others
- Drive / Desire
- Flexibility
- Integrity
- Resourceful
- Trustworthiness
- Punctuality
There is opportunity for growth within our company for a highly motivated person that excels in this position.
