A legal services firm in Houston, Texas is currently seeking a new Legal Secretary to join their growing team.
Responsibilities:
- Prepare pleadings and discovery documents for filing, and service
- Schedule depositions with attorneys, clients, witnesses, and court reporters
- Schedule conference calls and on-site/off-site meetings
- Arrange and coordinate travel arrangements
- Calendar depositions, hearings, trials and all associated dates
- Manage Outlook calendar of all appointments, conferences, and meetings
- Open new matters, run conflict checks for partner's review, prepare engagement letters
- Document management and organization, saving documents and emails to document management system
- Become familiar with court rules and filing procedures
- Prepare cover letters for attorney bills
- Submit attorneys expense reports
- Manage bills for third party vendors, process check requests and follow up with accounting
Qualifications:
- Must have 10+ years litigation experience
- Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules
- Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Experience working with eDockets and a document management system such as iManage preferred
- Strong interpersonal relationship skill
- Excellent organizational skills with the ability to integrate into a fast-paced environment
- Ability to prioritize and work independently
- Work well under pressure, remain flexible, be proactive, resourceful and efficient
- Strong written and verbal communication skills
